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Missouri Department of Transportation

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Document List  

MoDOT OPEN RECORDS DOCUMENT LIST

 

DOCUMENTS NOT REQUIRING REVIEW BEFORE RELEASE

 

Documents should be free of handwritten notes or comments.

Drafts of documents or preliminary plans must be reviewed before release.

* Please see fees and payment information in the Procedure Section

Document
Cost



AUDITS AND INVESTIGATIONS UNIT

External Audit
   Project audit reports (routine final invoice audits only; not audits performed as a result of a claim or litigation or overhead review)
*
Internal Audit

   Internal audit reports (after acceptance by the Commission’s Audit Committee)

*


BRIDGE DIVISION

Bridge Design Manuals
*
Bridge Plans (subject to MoDOT Sensitive Information Policy Process)
*
Bridge Standard Drawings
*

Computer Manuals

*

Computer Programs - (generic programs that contain information similar to what is contained in a manual, specifications, etc., are releasable subject to licensing or agreement restrictions)

*
Standard Library Drawings
*


CONTROLLER’S DIVISION

Audit Firm Verifying Payments to Other Government Agencies and Contractors

Free
Auditing Copies Verifying Payment to Companies
Free
Hours Vacation Lost - Hours Paid While on Workers' Compensation (with release from employee)
*

Requests from Accountants for Local Fund Accounting Balance from Auditors

Free

Salary and Wage Verification (with release from employee)

Free


COMMISSION SECRETARY

Agreements

*
Deeds
*
Highways and Transportation Commission Meeting Minutes   (Available from MoDOT web site www.modot.org)
*


CONSTRUCTION AND MATERIALS DIVISION

Contract and Bond
*
Contract Special Provisions
*

Contractor Insurance Documents

*

Contractor Payrolls (with SSN and employer ID blacked out)

*
Contractor Questionnaire
*
Contractors and Subcontractors Detailed List on a Particular Project
*
Contractor's Performance Bond
*
Construction Manual
*
Construction Plans
*
DBE Directory
Free
Directory of Aggregate Producers
*
Materials Manual
*
MoDOT Test Methods
*
Payroll Records Provided to the Missouri Division of Labor Standards
Free
Prequalified Products List
*
Project File Documents
   Change Orders Signed by all Parties
*
   Contractor's Payment Estimates
*
   Force Account Notification Form
*
   Order Records
*
   Resident Engineer's Weekly Report
*
Resident Engineers Directory
*
Subcontract Documents
*
Subsurface Data (with disclaimer)
*
Summaries of Materials Used
*
Traffic Control Plans
*
Uniformity Tests on PCCP Plant
*


DESIGN DIVISION

All Design Sections
   Contract Plans
*
   Design Plans (final/as-built)
*
Automated Engineering Systems
   CADD Standards Manual
*
Contract, Bidding and Estimating
   Advance Letting Schedule (9 month, 24 month)
*
   Award Summaries
*
   Awards
*
   Bid Tabulations (only after award and not to include Engineer's Estimate)
*
   Contractor Bids (only after award)
*
   Final Contract Plans and Proposals
*
   Lowest and Second Lowest Bid (corrected version)
*
   Notice of Letting/4 Month Letting Schedule
*
   Unit Price Booklet
*
   Wage Rates - State and Federal
*
Environmental and Cultural Resources
   (These documents may be distributed only after they are fully approved by the appropriate federal agencies)
   Environmental Assessments
*
   Environmental Impact Statement
*
   Historic Bridge Evaluation
*
   Section 4(f) and 6(f) Reports
*
Standards and Value Engineering
   Design Manual Sections
*
   Missouri Standard Plans
$10.00
   Missouri Standard Specifications
$12.00
Technical Support
   Location Study Reports
*
   Preliminary Plans (properly stamped as “Preliminary”)
*
   Public Hearing Transcripts
*
   Right-of-Way Plans (after right-of-way is clear or under condemnation)
*
Utilities
   Commission Policies on Utilities (including division of cost policy, and location and relocation of utilities)
*


GENERAL SERVICES DIVISION

Auction Advertisements and Documents

Free
Bid Lists
Free
Bid Process
   Bid Documents (after opening)
*
   Bid Tabulation
*
   Mailing List
*
Building Plans Holders List
Free
Building Plans and Specifications – Request for Bids
*
Cooperative Purchasing Documents
Free
Equipment Specifications
Free
Fleet Manuals
Free
Parts Manuals
Free
Product Specifications
Free
Products - Auto CADD Drawings (snow plows)
Free
Purchasing Manual
Free
Purchasing Process
   Form E-66: Field Purchase Order
*
   Form E-80: Purchase Order
*
   Form E-100: District Purchase Order
*
   Requisitions
Free
   Requests for Proposals
Free
   Requests for Quotations
Free
   Requests for Bids
Free
Stockroom Catalog
Free
Vendor Applications
Free
Vendor Lists
Free


HIGHWAY SAFETY DIVISION

Databases

   Certified Breath Alcohol Ignition Interlock Devices (BAIDD) Installers and Prices
*
   Child Passenger Safety (CPS) Technicians
*
   Driver Improvement Program (DIP)
*
   Drug Recognition Experts (DRE)
*
   Law Enforcement (Police and Sheriff Agencies)
*
Documents
   Annual Reports
*
   Highway Safety Plans
*
Minutes (Open Session Only)
   Governor’s Commission on DWI and Impaired Driving
*
   Law Enforcement Traffic Safety Advisory Council (LETSAC)
*
   Motorcycle Safety Advisory Committee
*
Traffic Safety Educational Materials (brochures, posters, etc.)
   Bicycle Safety
Free
   Child Restraints
Free
   Drinking and Driving
Free
   Motorcycle Helmets
Free
   Pedestrians
Free
   School Buses
Free
   Seat Belts
Free
   Young Drivers
Free
Logos
   Buckle Up Missouri
Free
   Campaign Logos
Free
   Click It or Ticket
Free
   MoDOT
Free
   You Drink & Drive, You Lose
Free


HUMAN RESOURCES DIVISION

Affirmative Action Plan
*
Dates of Employment
Free
Employment Verification
Free

Job Descriptions

*

Organization Charts

*
Personnel Policy Manual
*
Salary Grid
*
Salary Verification
Free


MAINTENANCE DIVISION
Bridge Maintenance Documents
   Transportation Management System Information
     Bridge Height
*
     Bridge Inspection Manual
*
     Bridge Maintenance Agreements
*
     Bridge Maintenance Manual
*
     Bridge Width
*
     Bridges No Longer on System
*
     Culvert Inspection Manual
*
     Culvert Inspections
*
     Posted Bridge Weight Limit
*
     Preventive Maintenance Guidelines for Bridges
*
Maintenance Documents
   Maintenance Budget Expenditures
*
   Maintenance Crew Reports
*
   Maintenance Function Planning Guidelines
*
   Maintenance Policy Manual
*
   Maintenance Unit Cost
*
   Mowing Record
*
   Right-of-Way Locations
*
   Road Conditions
*
   Shoulder Maintenance Record
*
   Sign Logs
*
   Striping Program
*
   Striping Record
*
   Summaries/Statistics of Maintenance Operations
*
   Surface Maintenance Record
*
   Traffic Control for Field Operations (available from MoDOT web site (www.modot.org)
*
Roadside Documents
   Herbicide Manual
*
   Incarcerated Personnel Work Release Program Manual
*
   Roadside Vegetation Manual
*


MOTOR CARRIER SERVICES DIVISION
Data from the Motor Carrier Safety Information System (MCSIS) database relating to:
   Motor Carrier Business and Mailing Addresses
*
   Motor Carrier Names
*
   Motor Carrier Telephone Numbers
*
   Motor Carrier Identification Numbers (limited to the following):
     FMCSA MC-Number
*
     ICC MC-Number
*
     MoDOT T-Number, B-Number, and Passenger Certificate Number
*
     USDOT Number
*

The Dates when a Person (including a business entity) had Motor Carrier Operating Authority Issued, Suspended, Reinstated, or Revoked by any of the following Transportation Agencies:

   Federal Highway Administration
*
   Federal Motor Carrier Safety Administration
*
   Interstate Commerce Commission
*
   Missouri Department of Transportation
*

   Missouri Department of Economic Development, Division of Motor Carrier and Railroad Safety or Division of Transportation

*
   Missouri Public Service Commission
*

Orders, Authorizations, and Certificates relating to Motor Carriers Issued by the Missouri Department of Transportation, Division of Motor Carrier and Railroad Safety, Division of Transportation, or Public Service Commission, including:

   Current and former motor carrier operating authorities (limited to the following documents):

     Common Carrier Certificates
*
     Contract Carrier Permits
*
     Hazardous Waste Transporter Licenses
*
     Housemover Licenses
*
     Interstate Permits   
*
     Interstate-Exempt Registrations
*
     Property Carrier Registrations
*
     Single State Registration System (SSRS) Registrations
*
     Temporary Authorities
*
      Waste Tire Hauler Permits
*
Orders Granting, Dismissing, or Denying Applications for Motor Carrier:
   Discontinuance or Abandonment of Authorized Operations
*
   Operating Authority
*
   Rate Relief
*
   Self-Insurance Authorization
*
Orders Amending, Transferring, Suspending, Reinstating, Canceling or Revoking:
   Motor Carrier Operating Authority
*
   Rate Schedules (Tariffs)
*
   Self-Insurance Authorization
*

Names and Addresses of Motor Carriers’ Registered Agents for Service of Process (whether Intrastate or Interstate) including, if applicable, Form BOC-3 – Designation of Process Agents

*
Commercial Zone Maps
*
Safety Compliance Manuals
*

MCS Blank Forms Typically used by Carriers or the Public (excluding regulatory license decals and stamps)

*

MCS Administrative Rules Approved by the Missouri Highways and Transportation Commission, and any of the following Documents filed with the Missouri Secretary of State on behalf of the Commission:

   Notices of Proposed Rulemaking
*
   Orders of Rulemaking
*
   Public and Private Fiscal Notes and Affidavits
*
   Small Business Impact Statements
*

Form RS-3-Registration Receipts for SSRS Interstate Motor Carriers Registered with the Missouri Department of Transportation Insurance Forms Filed and Approved (limited to the following):

*

   Bodily Injury and Property Damage Liability Certificates of Insurance (Forms E, BMC-90, MCS-90B, BMC-91, BMC-91X and BMC-91MX) and    Surety Bonds (Forms G, BMC-82, MCS-82, and MCS-82B)

*

   Cargo Certificates of Insurance (Forms H and BMC-34) or Surety bonds (Forms J and BMC-83)

*

   Uniform Notices of Cancellation of Motor Carrier Insurance Policy (Forms K and BMC-35) or Surety Bond (Forms L and BMC-36)

*

   Motor Carrier Rate Schedules (tariffs) Filed and Approved, including any Supplements or Amendments to those Schedules

*
   Over-weight and Over-Dimension Permits
*
   Time Schedules Filed by Regular-Route Passenger Carriers
*


MULTIMODAL OPERATIONS DIVISION
Multimodal Operations Work Program
Free
   Aviation Section
     Aeronautical Charts
Free
     Airport Directory & Travel Guide
Free
     Airport Managers List
Free
     Applications (Capital Improvement, Maintenance, and Block Grant Programs)
Free
     AWOS Weather Data
Free
     Engineering Consultant List
Free
     FAA Airport Master Records (5010)
Free
     Five-Year Capital Improvement Program
Free
     Fixed Base Operators (FBO) List
Free
     House or Senate Bills Regarding Aviation
Free
     Show Me Flyer
Free
Railroad Section
   Administrative Orders Approving Highway-Rail Crossing Improvement/Construction Projects
Free
   Administrative Payment Orders Releasing Grade Crossing Safety Account Funds for Highway-Rail Crossing Improvement/Construction    Projects
Free
   Allocation Agreements for Cost and Work on Highway-Rail Crossing Improvement/Construction Projects
Free
   Applications to MoDOT for Approval of Highway-Rail Crossing Improvement/Construction Projects
Free
   Completion Inspection Memoranda for Highway-Rail Crossing Improvement/Construction Projects
Free
   Completion Notices for Highway-Rail Crossing Improvement/ Construction Projects
Free
   Diagnostic Inspections Reports Relating to Highway-Rail Crossings
Free
   Memoranda of Motor Vehicle Traffic Counts at Highway-Rail Crossings
Free
   Memoranda Releasing 49 U.S.C Section 130 Funds for Highway-Rail Crossing Improvement/Construction Projects
Free
   Missouri Amtrak Schedule
Free
   Missouri Rail Plan, 2002 Update
Free
   Notice to Proceed Letters for Highway-Rail Crossing Improvement/Construction Projects
Free
   Plans, Specifications, and Cost Estimates for Highway-Rail Crossing Improvement/Construction Projects
Free
   Public Notices Relating to Highway-Rail Crossing Improvement/ Construction Projects
Free
   Railroad Map
Free
   Transmittal Letters Relating to Highway-Rail Crossing Improvement/Construction Projects
Free
Transit Section
   Application 5309 – Application for Federal Transit Capital Assistance
Free
   Application 5310 – Capital Assistance Program for Elderly and Disabled Transportation
Free
   Application 5311 – Capital and Operating Assistance Program for Non-urban Areas
Free
   FTA Section 5310 Recipient List
Free
   FTA Section 5311 Recipient List
Free
   MEHTAP Application – Missouri Elderly and Handicapped Transportation Assistance Program
Free
   MEHTAP Recipient List
Free
   MoDOT Transit Section Grant Programs
Free
   Report – MEHTAP Annual Executive Summary
Free
   Report – State Operating Assistance
Free
   Transit Ridership by Funding Program
Free
   Transit Section Contact Information by Program
Free
   Transit Related Internet Links
Free
   (All transit documents are available from MoDOT web site www.modot.org or free by mail)
Free
Waterways Section
   Applications for Administrative Grants for Public Port Authorities
Free
   Ferry Boat Operators (Available from MoDOT web site www.modot.org)
Free
   List of Public Port Authorities in Missouri and Location Map (Available from MoDOT web site www.modot.org)
Free
   Procedure to Establish Port Authorities
Free


PUBLIC INFORMATION AND OUTREACH UNIT

Aerial Photographs (Except those taken for litigation purposes)
$8.00
Meeting Summaries
Free
Missouri Highway Map
Free

News Releases

Free

Newspaper Clipping Summaries

Free
Photographs
*
Publications Prepared for General Distribution to Employees and Public
Free


RESEARCH, DEVELOPMENT, AND TECHNOLOGY DIVISION

Missouri Cooperative Highway Research Reports
Free
RDT Division Manual
$25.00
RDT Highway Research Reports (by specific title)
$10.00
RDT Newsletters (past 12 months as available)
Free
RDT Research Briefs (past 12 months as available)
Free


RESOURCE MANAGEMENT DIVISION

Budget Section
   Commission Approved Legislative Budget Request
Free
   Commission Approved MoDOT Budget
Free

   Report to Joint Committee on Transportation Oversight (Annual Accountability Report) – available from MoDOT web site www.modot.org

*

   Federal Aid Balance Sheet Reports

*
   Innovative Finance Application
Free
   SIB Audits
Free


RIGHT OF WAY DIVISION

Abstracts or Title Commitment
*
Appraisal Manual
$10.00
Bids for the following type of work (after the work has been awarded):
     Appraisals
*
     Description Writing
*
     Marketing of Commission-owned Real Estate
*
     Mediation
*
     Negotiations
*
     Relocation Assistance
*
     Title work
*
Condemnation Petition Descriptions
*
Deeds (executed)
*
Information Regarding Bids for the Purchase of Commission-owned Real Estate (after sale)
*
Information Regarding the Sale (for salvage purposes) of Buildings or Structures Acquired with Right-of-Way
*
Local Public Agency (LPA) Brochure
Free
Local Public Agency (LPA) Manual
$10.00
 
(Free to LPA)
Sales Information Regarding the Sale of Commission-owned Real Estate (after the sale is finalized)
*
Project Information (after right-of-way is clear):
   Names of Property Owners
*
   Relocation and/or Number of Families and Businesses Approved for Relocation
*
   Total Cost of Right-of-Way
*
   Whether or Not Parcel was Condemned
*
Outdoor Advertising and Salvage Yard Booklet on Rules and Regulations
Free
Outdoor Advertising Laws Brochure
Free
Relocation Assistance Brochure
Free
Relocation Assistance Manual
$25.00
Right-of-Way Manual
$25.00
Right-of-Way Brochure Pathways for Progress (formerly entitled When a Highway Comes Your Way)
Free
Scenic Byways Brochure
Free


RISK MANAGEMENT DIVISION

Material Safety Data Sheets
*


STRATEGIC PLANNING UNIT

Strategic Plan (Available from MoDOT web site www.modot.org)
Free
Tracker – Measures of Performance (Available from MoDOT web site www.modot.org)
Free


TRAFFIC DIVISION

Access Management Guidelines
*
Lighting Manual
*
Permitting Process for Access Management
*

Plan Layouts/Signal Layout

*

Radar Speed Studies

*
Route Marking Changes
*
Sign Detail Manual
*
Sign Erection Record
*
Sign Truss Inspections
*
Signal Manual
*
Signal Sequence and Malfunction Report
*
Signal Timing
*
Signing Manual
*
Striping Manual
*
Work Request
*


TRANSPORTATION PLANNING DIVISION

Transportation Management Systems
     Accident Statistics (Chapter 1 only available on MoDOT web site www.modot.org)
Free
     Automatic Traffic Recorders Variations
Free
     Average Daily Traffic Volumes
Free
     Bridge Service Ratings
Free
     Bridges (when built or replaced)   
*
     City Street and County Road Miles by Various Categories
*
     Commercial Vehicle Volumes
Free
     County Road Mileage Report
Free
     Development of State System of Routes
*
     Disposition of Existing Roads When Relocated - Change in Route Status
*
     Historical County Road Mileage Report
Free
     Historical Travel Information
Free
     History of State Routes
*
     Lane Mileage
*
     Location and Miles of Pavement (i.e. divided, undivided, surface type)
*
     Location of Historical Places, Towns and Sites
Free
     Speed Monitoring Data (limited)
Free
     State System Mileage (broken down into a wide variety and categories)
*
     Status of City Streets
*
     Traffic Counts/Volume Maps (Available from MoDOT web site www.modot.org)
Free
     Travel Trends
Free
     Vehicle Miles of Travel
Free
     Weigh-in-Motion Data
Free
Maps
   City Map (approx. 1000)
Free
   County Map ( 1/2" = 1 mile)
Free
   District Map (various sizes)
Free
   Missouri Highway Map
Free
   National Interstate Map
Free
   State Map Inserts (various sizes)
Free
Planning and Programming
   Local Public Agency Manual
*
   Statewide Transportation Improvement Program
Free
Long-Range Planning
   Funding Distribution Flowchart
Free
   Long-Range Transportation Direction
Free
   Missouri’s Transportation Planning & Project Development Process
Free
   Planning Framework Practitioner’s Guide
Free
   Your Voice in Transportation Planning & Decision Making
Free

 

About Us
How Do I...
Contact Us
Missouri Department of Transportation
Central Office
105 W. Capitol Avenue
Jefferson City, MO 65102
1-888-ASK-MODOT (275-6636)
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