Documents

MoDOT OPEN RECORDS DOCUMENT LIST

DOCUMENTS NOT REQUIRING REVIEW BEFORE RELEASE

Documents should be free of handwritten notes or comments.

Drafts of documents or preliminary plans must be reviewed before release.

* Please see fees and payment information in the Procedure Section

Document	Cost

AUDITS AND INVESTIGATIONS UNIT
External Audit
Project audit reports (routine final invoice audits only; not audits performed as a result of a claim or litigation or overhead review)	*
Internal Audit
Internal audit reports (after acceptance by the Commission’s Audit Committee)	*

BRIDGE DIVISION
Bridge Design Manuals	*
Bridge Plans (subject to MoDOT Sensitive Information Policy Process)	*
Bridge Standard Drawings	*
Computer Manuals	*
Computer Programs - (generic programs that contain information similar to what is contained in a manual, specifications, etc., are releasable subject to licensing or agreement restrictions)	*
Standard Library Drawings	*

CONTROLLER’S DIVISION
Audit Firm Verifying Payments to Other Government Agencies and Contractors	Free
Auditing Copies Verifying Payment to Companies	Free
Hours Vacation Lost - Hours Paid While on Workers' Compensation (with release from employee)	*
Requests from Accountants for Local Fund Accounting Balance from Auditors	Free
Salary and Wage Verification (with release from employee)	Free

COMMISSION SECRETARY
Agreements	*
Deeds	*
Highways and Transportation Commission Meeting Minutes (Available from MoDOT web site www.modot.org)	*

CONSTRUCTION AND MATERIALS DIVISION
Contract and Bond	*
Contract Special Provisions	*
Contractor Insurance Documents	*
Contractor Payrolls (with SSN and employer ID blacked out)	*
Contractor Questionnaire	*
Contractors and Subcontractors Detailed List on a Particular Project	*
Contractor's Performance Bond	*
Construction Manual	*
Construction Plans	*
DBE Directory	Free
Directory of Aggregate Producers	*
Materials Manual	*
MoDOT Test Methods	*
Payroll Records Provided to the Missouri Division of Labor Standards	Free
Prequalified Products List	*
Project File Documents
Change Orders Signed by all Parties	*
Contractor's Payment Estimates	*
Force Account Notification Form	*
Order Records	*
Resident Engineer's Weekly Report	*
Resident Engineers Directory	*
Subcontract Documents	*
Subsurface Data (with disclaimer)	*
Summaries of Materials Used	*
Traffic Control Plans	*
Uniformity Tests on PCCP Plant	*

DESIGN DIVISION
All Design Sections
Contract Plans	*
Design Plans (final/as-built)	*
Automated Engineering Systems
CADD Standards Manual	*
Contract, Bidding and Estimating
Advance Letting Schedule (9 month, 24 month)	*
Award Summaries	*
Awards	*
Bid Tabulations (only after award and not to include Engineer's Estimate)	*
Contractor Bids (only after award)	*
Final Contract Plans and Proposals	*
Lowest and Second Lowest Bid (corrected version)	*
Notice of Letting/4 Month Letting Schedule	*
Unit Price Booklet	*
Wage Rates - State and Federal	*
Environmental and Cultural Resources
(These documents may be distributed only after they are fully approved by the appropriate federal agencies)
Environmental Assessments	*
Environmental Impact Statement	*
Historic Bridge Evaluation	*
Section 4(f) and 6(f) Reports	*
Standards and Value Engineering
Design Manual Sections	*
Missouri Standard Plans	$10.00
Missouri Standard Specifications	$12.00
Technical Support
Location Study Reports	*
Preliminary Plans (properly stamped as “Preliminary”)	*
Public Hearing Transcripts	*
Right-of-Way Plans (after right-of-way is clear or under condemnation)	*
Utilities
Commission Policies on Utilities (including division of cost policy, and location and relocation of utilities)	*

GENERAL SERVICES DIVISION
Auction Advertisements and Documents	Free
Bid Lists	Free
Bid Process
Bid Documents (after opening)	*
Bid Tabulation	*
Mailing List	*
Building Plans Holders List	Free
Building Plans and Specifications – Request for Bids	*
Cooperative Purchasing Documents	Free
Equipment Specifications	Free
Fleet Manuals	Free
Parts Manuals	Free
Product Specifications	Free
Products - Auto CADD Drawings (snow plows)	Free
Purchasing Manual	Free
Purchasing Process
Form E-66: Field Purchase Order	*
Form E-80: Purchase Order	*
Form E-100: District Purchase Order	*
Requisitions	Free
Requests for Proposals	Free
Requests for Quotations	Free
Requests for Bids	Free
Stockroom Catalog	Free
Vendor Applications	Free
Vendor Lists	Free

HIGHWAY SAFETY DIVISION
Databases
Certified Breath Alcohol Ignition Interlock Devices (BAIDD) Installers and Prices	*
Child Passenger Safety (CPS) Technicians	*
Driver Improvement Program (DIP)	*
Drug Recognition Experts (DRE)	*
Law Enforcement (Police and Sheriff Agencies)	*
Documents
Annual Reports	*
Highway Safety Plans	*
Minutes (Open Session Only)
Governor’s Commission on DWI and Impaired Driving	*
Law Enforcement Traffic Safety Advisory Council (LETSAC)	*
Motorcycle Safety Advisory Committee	*
Traffic Safety Educational Materials (brochures, posters, etc.)
Bicycle Safety	Free
Child Restraints	Free
Drinking and Driving	Free
Motorcycle Helmets	Free
Pedestrians	Free
School Buses	Free
Seat Belts	Free
Young Drivers	Free
Logos
Buckle Up Missouri	Free
Campaign Logos	Free
Click It or Ticket	Free
MoDOT	Free
You Drink & Drive, You Lose	Free

HUMAN RESOURCES DIVISION
Affirmative Action Plan	*
Dates of Employment	Free
Employment Verification	Free
Job Descriptions	*
Organization Charts	*
Personnel Policy Manual	*
Salary Grid	*
Salary Verification	Free

MAINTENANCE DIVISION
Bridge Maintenance Documents
Transportation Management System Information
Bridge Height	*
Bridge Inspection Manual	*
Bridge Maintenance Agreements	*
Bridge Maintenance Manual	*
Bridge Width	*
Bridges No Longer on System	*
Culvert Inspection Manual	*
Culvert Inspections	*
Posted Bridge Weight Limit	*
Preventive Maintenance Guidelines for Bridges	*
Maintenance Documents
Maintenance Budget Expenditures	*
Maintenance Crew Reports	*
Maintenance Function Planning Guidelines	*
Maintenance Policy Manual	*
Maintenance Unit Cost	*
Mowing Record	*
Right-of-Way Locations	*
Road Conditions	*
Shoulder Maintenance Record	*
Sign Logs	*
Striping Program	*
Striping Record	*
Summaries/Statistics of Maintenance Operations	*
Surface Maintenance Record	*
Traffic Control for Field Operations (available from MoDOT web site (www.modot.org)	*
Roadside Documents
Herbicide Manual	*
Incarcerated Personnel Work Release Program Manual	*
Roadside Vegetation Manual	*

MOTOR CARRIER SERVICES DIVISION
Data from the Motor Carrier Safety Information System (MCSIS) database relating to:
Motor Carrier Business and Mailing Addresses	*
Motor Carrier Names	*
Motor Carrier Telephone Numbers	*
Motor Carrier Identification Numbers (limited to the following):
FMCSA MC-Number	*
ICC MC-Number	*
MoDOT T-Number, B-Number, and Passenger Certificate Number	*
USDOT Number	*
The Dates when a Person (including a business entity) had Motor Carrier Operating Authority Issued, Suspended, Reinstated, or Revoked by any of the following Transportation Agencies:
Federal Highway Administration	*
Federal Motor Carrier Safety Administration	*
Interstate Commerce Commission	*
Missouri Department of Transportation	*
Missouri Department of Economic Development, Division of Motor Carrier and Railroad Safety or Division of Transportation	*
Missouri Public Service Commission	*
Orders, Authorizations, and Certificates relating to Motor Carriers Issued by the Missouri Department of Transportation, Division of Motor Carrier and Railroad Safety, Division of Transportation, or Public Service Commission, including:
Current and former motor carrier operating authorities (limited to the following documents):
Common Carrier Certificates	*
Contract Carrier Permits	*
Hazardous Waste Transporter Licenses	*
Housemover Licenses	*
Interstate Permits	*
Interstate-Exempt Registrations	*
Property Carrier Registrations	*
Single State Registration System (SSRS) Registrations	*
Temporary Authorities	*
Waste Tire Hauler Permits	*
Orders Granting, Dismissing, or Denying Applications for Motor Carrier:
Discontinuance or Abandonment of Authorized Operations	*
Operating Authority	*
Rate Relief	*
Self-Insurance Authorization	*
Orders Amending, Transferring, Suspending, Reinstating, Canceling or Revoking:
Motor Carrier Operating Authority	*
Rate Schedules (Tariffs)	*
Self-Insurance Authorization	*
Names and Addresses of Motor Carriers’ Registered Agents for Service of Process (whether Intrastate or Interstate) including, if applicable, Form BOC-3 – Designation of Process Agents	*
Commercial Zone Maps	*
Safety Compliance Manuals	*
MCS Blank Forms Typically used by Carriers or the Public (excluding regulatory license decals and stamps)	*
MCS Administrative Rules Approved by the Missouri Highways and Transportation Commission, and any of the following Documents filed with the Missouri Secretary of State on behalf of the Commission:
Notices of Proposed Rulemaking	*
Orders of Rulemaking	*
Public and Private Fiscal Notes and Affidavits	*
Small Business Impact Statements	*
Form RS-3-Registration Receipts for SSRS Interstate Motor Carriers Registered with the Missouri Department of Transportation Insurance Forms Filed and Approved (limited to the following):	*
Bodily Injury and Property Damage Liability Certificates of Insurance (Forms E, BMC-90, MCS-90B, BMC-91, BMC-91X and BMC-91MX) and Surety Bonds (Forms G, BMC-82, MCS-82, and MCS-82B)	*
Cargo Certificates of Insurance (Forms H and BMC-34) or Surety bonds (Forms J and BMC-83)	*
Uniform Notices of Cancellation of Motor Carrier Insurance Policy (Forms K and BMC-35) or Surety Bond (Forms L and BMC-36)	*
Motor Carrier Rate Schedules (tariffs) Filed and Approved, including any Supplements or Amendments to those Schedules	*
Over-weight and Over-Dimension Permits	*
Time Schedules Filed by Regular-Route Passenger Carriers	*

MULTIMODAL OPERATIONS DIVISION
Multimodal Operations Work Program	Free
Aviation Section
Aeronautical Charts	Free
Airport Directory & Travel Guide	Free
Airport Managers List	Free
Applications (Capital Improvement, Maintenance, and Block Grant Programs)	Free
AWOS Weather Data	Free
Engineering Consultant List	Free
FAA Airport Master Records (5010)	Free
Five-Year Capital Improvement Program	Free
Fixed Base Operators (FBO) List	Free
House or Senate Bills Regarding Aviation	Free
Show Me Flyer	Free
Railroad Section
Administrative Orders Approving Highway-Rail Crossing Improvement/Construction Projects	Free
Administrative Payment Orders Releasing Grade Crossing Safety Account Funds for Highway-Rail Crossing Improvement/Construction Projects	Free
Allocation Agreements for Cost and Work on Highway-Rail Crossing Improvement/Construction Projects	Free
Applications to MoDOT for Approval of Highway-Rail Crossing Improvement/Construction Projects	Free
Completion Inspection Memoranda for Highway-Rail Crossing Improvement/Construction Projects	Free
Completion Notices for Highway-Rail Crossing Improvement/ Construction Projects	Free
Diagnostic Inspections Reports Relating to Highway-Rail Crossings	Free
Memoranda of Motor Vehicle Traffic Counts at Highway-Rail Crossings	Free
Memoranda Releasing 49 U.S.C Section 130 Funds for Highway-Rail Crossing Improvement/Construction Projects	Free
Missouri Amtrak Schedule	Free
Missouri Rail Plan, 2002 Update	Free
Notice to Proceed Letters for Highway-Rail Crossing Improvement/Construction Projects	Free
Plans, Specifications, and Cost Estimates for Highway-Rail Crossing Improvement/Construction Projects	Free
Public Notices Relating to Highway-Rail Crossing Improvement/ Construction Projects	Free
Railroad Map	Free
Transmittal Letters Relating to Highway-Rail Crossing Improvement/Construction Projects	Free
Transit Section
Application 5309 – Application for Federal Transit Capital Assistance	Free
Application 5310 – Capital Assistance Program for Elderly and Disabled Transportation	Free
Application 5311 – Capital and Operating Assistance Program for Non-urban Areas	Free
FTA Section 5310 Recipient List	Free
FTA Section 5311 Recipient List	Free
MEHTAP Application – Missouri Elderly and Handicapped Transportation Assistance Program	Free
MEHTAP Recipient List	Free
MoDOT Transit Section Grant Programs	Free
Report – MEHTAP Annual Executive Summary	Free
Report – State Operating Assistance	Free
Transit Ridership by Funding Program	Free
Transit Section Contact Information by Program	Free
Transit Related Internet Links	Free
(All transit documents are available from MoDOT web site www.modot.org or free by mail)	Free
Waterways Section
Applications for Administrative Grants for Public Port Authorities	Free
Ferry Boat Operators (Available from MoDOT web site www.modot.org)	Free
List of Public Port Authorities in Missouri and Location Map (Available from MoDOT web site www.modot.org)	Free
Procedure to Establish Port Authorities	Free

PUBLIC INFORMATION AND OUTREACH UNIT
Aerial Photographs (Except those taken for litigation purposes)	$8.00
Meeting Summaries	Free
Missouri Highway Map	Free
News Releases	Free
Newspaper Clipping Summaries	Free
Photographs	*
Publications Prepared for General Distribution to Employees and Public	Free

RESEARCH, DEVELOPMENT, AND TECHNOLOGY DIVISION
Missouri Cooperative Highway Research Reports	Free
RDT Division Manual	$25.00
RDT Highway Research Reports (by specific title)	$10.00
RDT Newsletters (past 12 months as available)	Free
RDT Research Briefs (past 12 months as available)	Free

RESOURCE MANAGEMENT DIVISION
Budget Section
Commission Approved Legislative Budget Request	Free
Commission Approved MoDOT Budget	Free
Report to Joint Committee on Transportation Oversight (Annual Accountability Report) – available from MoDOT web site www.modot.org	*
Federal Aid Balance Sheet Reports	*
Innovative Finance Application	Free
SIB Audits	Free

RIGHT OF WAY DIVISION
Abstracts or Title Commitment	*
Appraisal Manual	$10.00
Bids for the following type of work (after the work has been awarded):
Appraisals	*
Description Writing	*
Marketing of Commission-owned Real Estate	*
Mediation	*
Negotiations	*
Relocation Assistance	*
Title work	*
Condemnation Petition Descriptions	*
Deeds (executed)	*
Information Regarding Bids for the Purchase of Commission-owned Real Estate (after sale)	*
Information Regarding the Sale (for salvage purposes) of Buildings or Structures Acquired with Right-of-Way	*
Local Public Agency (LPA) Brochure	Free
Local Public Agency (LPA) Manual	$10.00
	(Free to LPA)
Sales Information Regarding the Sale of Commission-owned Real Estate (after the sale is finalized)	*
Project Information (after right-of-way is clear):
Names of Property Owners	*
Relocation and/or Number of Families and Businesses Approved for Relocation	*
Total Cost of Right-of-Way	*
Whether or Not Parcel was Condemned	*
Outdoor Advertising and Salvage Yard Booklet on Rules and Regulations	Free
Outdoor Advertising Laws Brochure	Free
Relocation Assistance Brochure	Free
Relocation Assistance Manual	$25.00
Right-of-Way Manual	$25.00
Right-of-Way Brochure Pathways for Progress (formerly entitled When a Highway Comes Your Way)	Free
Scenic Byways Brochure	Free

RISK MANAGEMENT DIVISION
Material Safety Data Sheets	*

STRATEGIC PLANNING UNIT
Strategic Plan (Available from MoDOT web site www.modot.org)	Free
Tracker – Measures of Performance (Available from MoDOT web site www.modot.org)	Free

TRAFFIC DIVISION
Access Management Guidelines	*
Lighting Manual	*
Permitting Process for Access Management	*
Plan Layouts/Signal Layout	*
Radar Speed Studies	*
Route Marking Changes	*
Sign Detail Manual	*
Sign Erection Record	*
Sign Truss Inspections	*
Signal Manual	*
Signal Sequence and Malfunction Report	*
Signal Timing	*
Signing Manual	*
Striping Manual	*
Work Request	*

TRANSPORTATION PLANNING DIVISION
Transportation Management Systems
Accident Statistics (Chapter 1 only available on MoDOT web site www.modot.org)	Free
Automatic Traffic Recorders Variations	Free
Average Daily Traffic Volumes	Free
Bridge Service Ratings	Free
Bridges (when built or replaced)	*
City Street and County Road Miles by Various Categories	*
Commercial Vehicle Volumes	Free
County Road Mileage Report	Free
Development of State System of Routes	*
Disposition of Existing Roads When Relocated - Change in Route Status	*
Historical County Road Mileage Report	Free
Historical Travel Information	Free
History of State Routes	*
Lane Mileage	*
Location and Miles of Pavement (i.e. divided, undivided, surface type)	*
Location of Historical Places, Towns and Sites	Free
Speed Monitoring Data (limited)	Free
State System Mileage (broken down into a wide variety and categories)	*
Status of City Streets	*
Traffic Counts/Volume Maps (Available from MoDOT web site www.modot.org)	Free
Travel Trends	Free
Vehicle Miles of Travel	Free
Weigh-in-Motion Data	Free
Maps
City Map (approx. 1000)	Free
County Map ( 1/2" = 1 mile)	Free
District Map (various sizes)	Free
Missouri Highway Map	Free
National Interstate Map	Free
State Map Inserts (various sizes)	Free
Planning and Programming
Local Public Agency Manual	*
Statewide Transportation Improvement Program	Free
Long-Range Planning
Funding Distribution Flowchart	Free
Long-Range Transportation Direction	Free
Missouri’s Transportation Planning & Project Development Process	Free
Planning Framework Practitioner’s Guide	Free
Your Voice in Transportation Planning & Decision Making	Free