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Missouri Department of Transportation

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Frequently Asked Questions



 

International Registration Plan

A. When do I need apportioned plates (IRP)?

B. What forms and supporting documents are required to get an apportioned plate?

C. How may I apply for apportioned plates?

D. How long is an apportioned plate good?

E. When do I need papers from the Secretary of State Office?

F. What is acceptable as proof of ownership (title)?

G. When do I need to supply a copy of a lease agreement?

H. When do I need a paid Heavy Highway Vehicle Use Tax Receipt (IRS-Form 2290)?

I.  What is acceptable as a paid Heavy Highway Vehicle Use Tax Receipt (IRS-Form 2290)?

J. What is considered a “current year” county personal property tax receipt and/or tax waiver for Missouri?

K. Whose Missouri county personal property tax receipt is required?

L. What forms of payment are acceptable for an apportioned plate?

M. How do I receive my plate(s) and cab card(s)?

N. How and when do I renew my plate(s) and cab card(s)?

O. How do I add, transfer, delete, make changes, etc. to my established account?

P. Who is authorized to conduct business with Motor Carrier Services for me?


 

International Fuel Tax Agreement

A. When do I need an International Fuel Tax license and decal (IFTA)?

B. What forms and supporting documents are required to get an IFTA license and decals?

C. How may I apply for an IFTA license and decals?

D. How long is an IFTA license and decals valid?

E. How much does an IFTA license and set of decals cost?


F. I’ve added to my fleet. How do I order additional IFTA decals?

G. How often do I file my fuel tax returns?

H. How and when do I receive my quarterly fuel tax returns?

I. Must I file a quarterly fuel tax return if I didn’t run during the quarter?

J. Do I need to file a quarterly fuel tax return when I am leased and operating under the lessee’s IFTA license?

K. What is a tax paid purchase?

L. What miles are non-taxable miles?

M. How long do I need to retain my IFTA records?

N. How can I have credits applied to my quarterly return tax invoices?


O. How do I request refund of credits on my account?

P. How long will credits remain on my account?

Q. How and when do I renew my IFTA license and decals?

R. What if I didn’t want to renew my IFTA license but I received one for the new license year?

S. I have an IFTA license and both a diesel and gasoline unit. Do I have to file a tax return on both fuel types?

T. I no longer travel out of Missouri and do not need an IFTA license. How do I close my account.

 

Medical

A. Is obtaining a medical certificate mandatory for all CMV drivers in Missouri?

B. What is a waiver?  An exemption?

C. What is the difference of terminology of State and Federal Programs?

D. What exemptions are available for Missouri intrastate drivers?

E. How do I apply for an exemption?

F. I’m a Missouri based driver and I’m grandfathered, do I have to have a medical certificate?

G. I just renewed my CDL and I have a K restriction.  What does that mean?

H. How long will it take MoDOT to respond to my request for an SPE?

I. Where can I get more information on the medical qualification process?

J. Where can I get a medical examination report (DOT physical from), medical certificate (DOT card)?

K. Who can perform a DOT physical examination?

L. Where do I go for a DOT physical examination?

Operating Authority

A. I have purchased a truck or bus. What am I required to do before I start operating?

B. What are the exceptions mentioned above that do not require registration or authority in Missouri?

C. If I lease my vehicles to a motor carrier what do I need to do?

D. What application form do I need to file to pickup and deliver property (including household goods or passengers) for-hire between points in Missouri?

E. If I want to transport property or passengers for-hire across the state line, what do I need to do?

F. What are the minimum insurance requirements to operate for-hire?

G. What form must be filed for proof of insurance?

H. Are there any special insurance requirements for household goods carriers?

I. As an intrastate carrier, once I am registered is there anything I have to do annually?

J. How do I apply for my annual sticker?

K. Are any special vehicle markings required?

L. I am a private carrier and haul only my own goods in and through the state of Missouri. Do I need to register private carriage authority with your state?

M. Do I pay sales tax on the purchase of new or used equipment if I hold a registration or authority to operate between points in Missouri Only and I am not leased to an interstate carrier?

N. Do I pay sales tax on the purchase of new or used equipment if I have interstate authority?

O. If I trade my vehicle what do I have to do?

P. If I wreck a vehicle, can I get a replacement decal for my vehicle?

Q. What types of monies can be sent?

R. To whom should the check be payable?

Unified Carrier Registration (UCR)

A. Who Is Subject to UCR? 

B. Are Missouri carriers required to file for UCR in other states? 


C. How do I file with Missouri? 

D. Where does MCS get the number of commercial motor vehicles on my renewal form? 

E. Can Missouri-based carriers, brokers, leasing companies and freight forwarders still register at the national Web site?

F. What if I've been involved in interstate comerce and never filed UCR?

G. What are the UCR fees?

H. What type of payments does Missouri accept?

I. Will I need to carry a credential or something in the truck? 

J. I am out of business and don’t need a USDOT number anymore. Should I file the UCR form?   


Oversize Overweight (OSOW)

A. How can I apply for permits online?

B. What is legal in Missouri?

C. What is the maximum size and weight Missouri will routinely permit?**

D. How can I obtain a Missouri permit?

E. What is considered a superload in Missouri?

F. What is the procedure for obtaining a superload?

 

ANSWERS TO FAQs

International Registration Plan

A. When do I need apportioned plates (IRP)?

You are required to have apportioned plates if you operate in two or more jurisdictions and your vehicle(s) meet one or more of the following requirements:

  • the power unit licensing weight is 26,001 lbs., or higher;
  • the power unit has more than two axles regardless of licensed weight;
  • the power unit is used in combination and the said combination is 26,001 lbs.or higher; or
  • the power unit performs commercial intrastate movements in another jurisdiction other than Missouri, regardless of licensed weight.

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B. What forms and supporting documents are required to get an apportioned plate?

  • Equipment Registration Form
  • Customer Information Form
  • Mileage Registration Form
  • Secretary of State Corporation or Fictitious Name papers (if applicable)
  • Title or validated titling receipt
  • Lease agreement, if leased
  • Heavy highway vehicle use tax receipt (IRS-form 2290) for power units being licensed at 55,000 lbs. or higher
  • Missouri county personal property tax receipt or tax waiver for the current year
  • Actual miles traveled in each jurisdiction, during current reporting period, with an apportioned plate regardless of the base jurisdiction.

C. How may I apply for apportioned plates?

There are several ways to apply for apportioned plates.

  • by mail – MoDOT Motor Carrier Services, PO Box 893, Jefferson City, MO  65102-0893
  • by fax – (573) 751-0916
  • in person – 1320 Creek Trail Drive, Jefferson City, MO  65102-0893
  • by emailcontactmcs@modot.mo.gov

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D. How long is an apportioned plate good?
Missouri’s apportioned plates must be renewed every year.

A license plate's renewal date depends on when the plate was issued. The registration period is listed on the cab card. There are four:

     Jan 1 – Dec 31*

     Apr 1 – Mar 31*

     July 1 – Jun 30*

     Oct 1 – Sep 30*  

          *last business day of the month

E. When do I need papers from the Secretary of State Office?
Before applying for plates under a corporation name or business name, the same name must be registered with the Missouri Secretary of State Office - http://www.sos.mo.gov/

 

F. What is acceptable as proof of ownership (title)?
We can accept a copy of the validated title receipt (DOR-108) that proves an application for title was made at the Department of Motor Vehicles or a license fee office. We can also accept a copy of the issued title.

MoDOT Motor Carrier Services will not accept a title that is signed over on the back.

 

G. When do I need to supply a copy of a lease agreement?
Any time the name on the title differs from the name of the registrant who is applying for license plate(s), a lease agreement that identifies the unit(s) involved by year, make, and vehicle identification number (VIN) must be submitted. It must bear both parties' signatures.

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H. When do I need a paid Heavy Highway Vehicle Use Tax Receipt (IRS-Form 2290)?

Any time you license or renew the license of a power unit with a weight of 55,000 lbs. or more.

 

I. What is acceptable as a paid Heavy Highway Vehicle Use Tax Receipt (IRS-Form 2290)?
MoDOT accepts:

  • a copy of the “IRS-Form/2290 Schedule I” that lists all VIN’s stamped "Received" by the IRS;
  • a copy of the “IRS-Form/2290 Schedule I” that lists all VIN’s AND a copy of the front and back of the cancelled check;
  • a copy of the electronic filing (e-File) that lists all VINs and the IRS watermark; or
  • proof that the unit in question was purchased within the last 60 days.

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J. What is considered a “current year” county personal property tax receipt and/or tax waiver for Missouri?

A current year tax receipt is usually one year prior to the current license year. (e.g. the 2014 license year requires a 2013 personal property tax receipt or tax waiver)

 

K. Whose Missouri county personal property tax receipt is required?

Generally, the required tax receipt is in the name of the registrant/applicant who is applies for or renews license plates. However, in some cases when the unit is leased and the owner is a Missouri resident, the tax receipt will be under the owner’s name and a copy of the owner’s Missouri county personal property tax receipt must be submitted.

 

L. What forms of payment are acceptable for an apportioned plate?

Cash, personal or company check, e-check, cashier’s check, debit card, credit card , money order, and bank-to bank transfers are accepted. The companies that process e-check and debit and credit card transactions charge a processing fee.

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M. How do I receive my plate(s) and cab card(s)?

After all requirements have been satisfied, including payment for the registration, all plates and cab cards will be shipped through a commercial delivery service.

If you apply for registration in person and you have met all requirements, you may pick up your plate(s) and cab card(s) as you leave the office.

 

N. How and when do I renew my plate(s) and cab card(s)?

Missouri has permanent plates, so a new cab card is generally all that is issued during the annual renewal.

Carriers receive a renewal postcard in the mail every year. It is a reminder to renew license plate registration. MoDOT encourages carriers to use MoDOT Carrier Express (www.modot.org/mce), available 24/7 to file a renewal application.

Application  (including supporting documents) and payment deadlines differ by two months. Penalties apply to carriers who file and/or pay for renewal after the deadline passes.  Save time and money by renewing and paying on time.

REGISTRATION PERIOD

FILE BY

PAY BY

PLATE EXPIRES

January 1 to December 31

October 1*

December 1*

December 31

April 1 to March 31

January 1*

March 1*

March 31

July 1 to June 30

April 1*

June 1*

June 30

October 1 to September 30

August 1*

September 1*

September 30

Late filing penalty

= $100

Late payment

penalty = $50 per truck, to a maximum of $150.

*First business day of the month

 

O. How do I add, transfer, delete, make changes, etc. to my established account?

Refer to "Using MoDOT Carrier Express" on the IRP Web page. Look for links to the appropriate topic.

P.  Who is authorized to conduct business with Motor Carrier Services for me?

Business conducted with MoDOT Motor Carrier Services by phone, mail, or electronically may only be transacted by authorized individuals. 

If an individual transacting business with Motor Carrier Services is not the listed owner, they may transact business if they are:

  • Listed as a contact in the MoDOT Carrier Express system, or

  • Listed as a company officer of a corporation with the Secretary of State, or

  • Listed as a member or manager of a Limited Liability Corporation (LLC) with the Secretary of State, or

  • Authorized on US Department of Transportation documentation, or

  • +
  • Provide written and notarized proof of Power of Attorney

 

International Fuel Tax Agreement

 

A. When do I need an International Fuel Tax license and decal?

You are required to have an IFTA license if you operate in two or more jurisdictions and the power unit:

  • Has two axles and a gross vehicle weight or registered gross vehicle weight of 26,001 lbs. or higher;
  • Has three or more axles regardless of weight; or
  • Is used in combination and the said combination is 26,001 lbs or higher.

 

B. What forms and supporting documents are required prior to applying for a Missouri IFTA license and decals?

You must have a Missouri-issued license plate and must complete the Missouri IFTA application.

If your company is incorporated and/or operates under a fictitious name, it must be properly registered with Missouri Secretary of State’s Office (www.sos.mo.gov) before you submit an IFTA application. Be certain that the name on the IFTA application matches the registered name exactly.                               

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C. How can I apply for an IFTA license and decals?

Find the IFTA application and instructions at www.modot.org/mcs/IFTA or call MoDOT Motor Carrier Services at 1-866-831-6277 and select Option 2 to receive a copy by mail.  Send the completed application by e-mail, mail or fax. Click the Contact Us button on the left side of this page for addresses and fax numbers.

D. How long are an IFTA license and decals valid?

The IFTA license and decals are valid for a calendar year, January 1 to December 31.

 

E. How much does an IFTA license and set of decals cost?

Missouri does not charge for an IFTA license or decals. However, it is important to request only as many decals as you will use. The number of decals issued must reconcile with the number of trucks licensed. IFTA license holders are subject to audit review.

F. I’ve added to my fleet. How do I order additional IFTA decals?

Order more decals by using the MoDOT Carrier Express System (www.modot.org/mce). Select IFTA Supplement, then click on Additional/Replacement Decals.                                                     

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G. How often must I file IFTA fuel tax returns?

You must file a return and pay applicable fuel taxes each calendar quarter:

First quarter returns (January, February and March) are due on or before April 30.

Second quarter returns (April, May and June) are due on or before July 31.

Third quarter returns (July, August and September) are due on or before Oct. 31.

Fourth quarter returns (October, November and December) are due on or before January 31.

 

H. How and when do I receive quarterly fuel tax returns?

Postcards are mailed at the end of each quarter to remind carriers to go to MoDOT Carrier Express (www.modot.org/mce) to file online. Those who do not have a computer can request a paper tax return and the current tax rate chart by calling Motor Carrier Services at 1-866-831-6277; then select Option 2. Returns must be complete and applicable taxes paid by the due date to avoid interest and penalty charges.

I. Must I file a quarterly fuel tax return if I didn’t run during the quarter?

Yes. If your truck(s) didn’t run, you must file a No Operation return. Both the online and paper forms have a checkbox called “no operation”. Check that box. Access the  MoDOT Carrier Express at www.modot.org/mce to enter the report. Those without computers can call Motor Carrier Services at 1-866-831-6277; then select Option 2 to request the form. “No operation” forms must be completed and returned (in the case of paper forms) by the quarterly due date to avoid penalty charges.                                                                            

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J. Do I need to file a quarterly fuel tax return when I am leased and operating under the lessee’s IFTA license?

Yes, you must file a “NO OPERATION” return when you have a current IFTA license and decal issued in your name and you ran under a lessee’s IFTA license whose return will include the miles you travelled and gallons of fuel that you purchased. If you continue to lease, you can send a letter to Motor Carrier Services requesting cancellation of your IFTA license.

 

K. What is a tax paid gallon purchase?

Any gallon of fuel purchased that had tax paid at the pump. The purchase must be supported by a detailed fuel receipt unless the fuel was removed from a metered bulk storage tank containing tax-paid fuel you used in your qualified motor vehicles for the particular quarter.

L. What miles are non-taxable?

Fuel trip permit miles are not taxable miles in any jurisdiction. Include fuel permit miles in the return’s total miles section but do not include them in the taxable miles for the jurisdiction that issued the permit. Toll miles are taxable miles; toll fees are not fuel taxes. They are fees in exchange for the opportunity to use a toll road.

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M. How long do I need to retain my IFTA records?

You must maintain records to support the information reported on your quarterly tax returns for a period of four years from the due date of the return or the date you filed the return, whichever is later.

N. How can I have credits applied to my quarterly return tax invoices?

Call MoDOT Motor Carrier Services at 1-866-831-6277; then select Option 4. Make the request for credit before you pay any portion of a quarterly tax invoice.

O. How do I request refund of credits on my account?

If you have $10 or more in credits, submit a signed, written request or check the Refund box on the paper version of the quarterly return tax form.  Refunds are made only after all tax liabilities, including audit assessments, have been satisfied with all IFTA member jurisdictions. Approved refunds are paid within 90 days after receipt of a request.

P. How long will credits remain on my account?

 Credits not used or requested to be refunded are void after eight calendar quarters.                                                                                        

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Q. How and when do I renew my IFTA license and decals?

In November, MoDOT renews the IFTA licenses of all carriers whose accounts are in active status. You will receive an IFTA license, decals and a Fleet Information Sheet. Review the information sheet for accuracy. If corrections are needed, mail the sheet to MoDOT Motor Carrier Services. EXAMPLE: If your business address changed, correct it on the sheet, return the sheet to MoDOT and you will receive a corrected IFTA license.

R. What if I didn’t want to renew my IFTA license but I received one for the new license year?

Write CANCEL and a brief reason for the cancellation on the Fleet Informational Sheet and return it, the license and the decals to MoDOT Motor Carrier Services, PO Box 893, Jefferson City, Mo 65102.

 

S.  I have an IFTA license and both a diesel and gasoline unit. Do I have to file a tax return on both fuel types?

Yes, you must file a separate return each calendar quarter for each fuel type indicated on your initial or renewal application even when no miles were accrued that quarter.

T. I no longer travel out of Missouri and do not need an IFTA license. How do I close my account.

You must file a final IFTA tax return for the quarter in which you ceased operating outside of the State of Missouri. You can file this return online, then send a letter requesting cancellation, or submit a paper tax return and check the box next to CANCEL Fleet.  Your IFTA account will be closed when all taxes are paid in full.

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Medical

A. Is obtaining a medical certificate mandatory for all CMV drivers in Missouri?
Missouri adopts all federal motor carrier safety regulations and in general, all CMV drivers driving in intrastate commerce must obtain medical certification from a Medical Examiner.

B. What is a waiver?  An exemption?
A waiver is temporary regulatory relief from one or more of the FMCSRs given to a person subject to the regulations, or a person who intends to engage in an activity that would be subject to the regulations.  A waiver provides the person with relief from the regulation for up to three months.  49 CFR 391.64 provides waivers to CMV drivers who were in the initial vision and insulin programs in the early 1990’s.

An exemption is a temporary regulatory relief from one or more of the FMCSRs given to a person or class of persons subject to the regulations, or who intend to engage in an activity that would make them subject to the regulation.  An exemption provides the person or class of persons with relief from the regulations for up to two years, but may be renewed.

C. What is the difference of terminology of State and Federal Programs?
MoDOT can grant a medical exemption only by issuing a Skill Performance Evaluation Certificate (SPE Certificate) to an applicant-driver, pursuant to an application filed with MoDOT Motor Carrier Services. This differs from the federal program for interstate drivers, which issues SPE Certificates only to limb-impaired/amputee drivers, but instead issues “medical exemptions” for drivers with vision impairments or insulin-treated diabetes mellitus (ITDM).  MoDOT designates its intrastate medical exemptions as SPE certificates because that term is authorized by Section 622.555 of the Missouri Revised Statutes (RSMo).

D. What exemptions are available for Missouri intrastate drivers?
MoDOT may issue SPE Certificates to applicants who do not meet certain physical qualifications prescribed by law for drivers of commercial motor vehicles, but only if those individuals meet alternate standards, which satisfy MoDOT that the driver-applicant can safely operate a commercial motor vehicle.  MoDOT can only issue SPE Certificates to applicants who are not physically qualified because of limb amputation, limb impairment, vision impairment, or insulin-treated diabetes mellitus.  If a person is not physically qualified to drive a commercial motor vehicle for any other cause or reason, MoDOT cannot issue that person a SPE Certificate.

E. How do I apply for an exemption?
Application packets for intrastate drivers are available on the web site at www.modot.org/mcs, medical program or by telephone at (866) 831-6277 #6, medical program.

Application packets for interstate drivers are available on the web site at www.fmcsa.dot.gov, medical program, forms.  The telephone number for application packets for vision or insulin dependent drivers is (703) 448-3094 and limb impaired/amputated drivers, (708) 283-3569.

F. I’m a Missouri based driver and I’m grandfathered, do I have to have a medical certificate?
Part 391, Subpart E, Title 49, Code of Federal Regulations, relating to the physical requirements of drivers shall not be applicable to drivers in intrastate commerce, provided such drivers were licensed by this state as chauffeurs to operate commercial motor vehicles on May 13, 1988. Persons who are otherwise qualified and licensed to operate a commercial motor vehicle in this state may operate such vehicle intrastate at the age of eighteen years or older, except that any person transporting hazardous material must be at least twenty-one years of age.

*Note:  A motor carrier is not required to honor the above exemption and may still require all drivers to be medically certified.  Reference Title 49, CFR 390.3(d) Additional requirements.  Nothing in Subchapter B of this chapter shall be construed to prohibit an employer from requiring and enforcing more stringent requirements relating to safety of operation and employee safety and health.

G. I just renewed my CDL and I have a K restriction.  What does that mean?
A driver obtaining or renewing a CDL license may have a “K” restriction placed on their license, which designates “Intrastate Driving Only”.  This “K” restriction applies to drivers of:  

  • Vehicles licensed for 60,000 pounds or less and are used exclusively to transport solid waste (Intrastate only);
  • Vehicles licensed for 42,000 pounds or less and the license plate has been designated for farm use by the letter F (Intrastate only), unless such vehicle is transporting hazardous materials;
  • Persons having a valid Missouri Chauffeur’s License on May 13, 1988 are not subject to the medical requirements of Part 391.41 (In intrastate commerce only);
  • Persons 18 to 20 years old.  A driver who is at least 18 years of age, but not yet 21 years of age, if otherwise qualified and licensed to operate a commercial motor vehicle transporting passengers or property, may do so, only in intrastate commerce, except hazardous materials.  (Any person transporting hazardous material must be at least 21 years old).  This subsection exempts these drivers only from the 21 year minimum age required by 49 CFR 391.11(b)(1), but not from any physical qualification required by 49 CFR 391.41.

H. How long will it take MoDOT to respond to my request for an SPE?
MoDOT will issue a final decision within 180 days of the date it receives the completed application.  However, if any required information is missing or left out, it takes longer to complete the application.

I. Where can I get more information on the medical qualification process?
The telephone number for questions relating to FMCSA physical qualifications is 202-366-4001 or there are additional frequently asked questions on the federal web site at www.fmcsa.dot.gov, go to medical programs, frequently asked questions.

J. Where can I get a medical examination report (DOT physical from), medical certificate (DOT card)?
The forms are available on the on the FMCSA at www.fmcsa.dot.gov, go to medical program and MoDOT website at www.modot.org/mcs, medical programs.

K. Who can perform a DOT physical examination?
Federal Motor Carrier Safety Regulations define Medical Examiner as a person who is licensed, certified and/or registered in accordance with applicable State laws and regulations to perform physical examinations.  The term includes but is not limited to doctors of medicine, doctors of osteopathy, physician assistants, advanced practice nurses and doctors of chiropractic.


L. Where do I go for a DOT physical examination?
Your employer may have a specific Medical Examiner preference, your family physician may conduct the DOT physical examination or there may be a local clinic in your area that conducts DOT physical examination.

 

Operating Authority

 

A. I have purchased a truck or bus. What am I required to do before I start operating?

Any person transporting property or passengers for hire (see exceptions below) within the state of Missouri is required to complete an application to register and receive authority from MoDOT Motor Carrier Services.

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B. What are the exceptions mentioned above that do not require registration or authority in Missouri?

  1. School buses transporting duly enrolled students of a school, college, university or other recognized educational institution, where that transportation is approved by the governing school authorities;
  2. Taxicabs with a capacity of not more than five passengers, exclusive of the driver and not operated on a regular route or between fixed terminals;
  3. Motor vehicles while being used exclusively to transport:
    • Stocker/feeder livestock from farm to farm, or from market to farm,
    • Farm or dairy products including livestock from farm or dairy,
    • Agricultural limestone or fertilizer to farms,
    • Property from farm to farm,
    • Raw forest products from farm, or
    • Cotton, cotton seed and cottenseed hulls;
  4. Motor vehicles operated under contract with the federal government for carrying United States mail, when on a trip provided in the contract;
  5. Motor vehicles used solely in the distribution of newspapers from the publisher to subscribers or distributors;
  6. Transportation performed pursuant to a contract between the carrier and the State of Missouri or any civil subdivision thereof, where the transportation services are paid directly to the carrier by the State of Missouri or civil subdivision;
  7. Freight-carrying motor vehicles duly registered and licensed in conformity with the provision of chapter 301, RSMo, for a gross weight of six thousand pounds or less;
  8. Transportation wholly within a municipality or commercial zone. The commercial zone exemption does not apply to the transportation of passengers to, from, or between points in the City of St. Louis, St. Louis County or Jackson County. The commercial zone exemption does not apply to the transportation of commodities in bulk (including liquids) in tank or hopper type vehicles;
  9. Motor vehicles whose operations in the State of Missouri are interstate in character and are exclusively within a municipality and its commercial zone;
  10. Tow trucks or wreckers designed and exclusively used in the business of towing or otherwise rendering assistance to abandoned, disabled or wrecked vehicles;

A group of employees commuting to work if the vehicle is driven by a member of the group.

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C. If I lease my vehicles to a motor carrier what do I need to do?

When the vehicle is leased, the lessee (motor carrier) is considered the operator of the vehicle. The lease should include the facts that the leased equipment is to be used solely by the lessee during the time of the lease and that the lessee controls the operation of the equipment including licensing, markings, insurance coverage, drivers, drivers' qualifications, drivers' hours of service and all related items to the same extent as if the lessee was the actual owner of the vehicle.

The lessee must accept responsibility to the public for any injury caused in the operation of leased equipment during the time of the lease, display appropriate vehicle markings and shall maintain and operate the leased equipment in accordance with state rules and regulations. When the lease is terminated, the lessee markings must be removed or done away with and the lease removed from the vehicle.

 

D. What application form do I need to file to pickup and deliver property (including household goods or passengers) for-hire between points in Missouri?

You will need to complete a MO-1 application form, file proof of insurance (Form E) and have systems and procedures in place to comply with the safety regulations. You must enclose $10 for each vehicle you plan to operate within this state unless fees have been paid under other authority. A carrier may mail a personal/company check made payable to the Director of Revenue. See additional question below about filing proof of insurance.

 

E. If I want to transport property or passengers for-hire across the state line, what do I need to do?

You must register in the Unified Carrier Registration program and obtain Interstate Operating authority from the Federal Motor Carrier Safety Administration. Contact the FMCSA toll-free at 1-800-832-5660 or register online at www.fmcsa.dot.gov

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F. What are the minimum insurance requirements to operate for-hire?

The minimum levels of bodily injury and property damage are:

  • Intrastate Passenger Service
    1. Twelve passenger or less capacity: $100,000 for injury or death of one person; $300,000 for any one accident; $50,000 property damage for any one accident;
    2. More than twelve passenger capacity: $100,000 for injury or death of one person; $500,000 for any one accident; $50,000 property damage for any one accident;
  • Intrastate Property-Nonhazardous - $100,000 for injury or death of one person; $300,000 for any one accident; $50,000 property damage for any one accident.
  • Intrastate Property-Hazardous - $5,000,000 (this limit applies only to vehicles with a gross vehicle weight rating of 10,000 pounds or more.) For purposes of determining insurance requirements under this category, "hazardous" means:
    1. Hazardous substances, as defined in 49 CFR 171.8 transported in cargo tanks, portable tanks or hopper-type vehicles with capacities in excess of 3,500 water gallons;
    2. Any quantity of Class 1.1, 1.2, or 1.3 explosives;
    3. Any quantity of Class 2.3 Hazard Zone A;
    4. Any quantity of Class 6.1, Packing Group I, Hazard Zone A; Class 7 radioactive materials in highway route controlled quantities as defined in 49 CFR 173.455;
    5. Class 2.1 and 2.2 gases in tanks with capacities in excess of 3,500 water gallons.
  • Intrastate Property-Hazardous - $1,000,000 (this limit applies only to vehicles with a gross vehicle weight rating of 10,000 pounds or more); Oil listed in 49 CFR172.101; and hazardous waste, hazardous materials and hazardous substances defined in 49 CFR 171.8 and listed in 19 CFR181.101, but not mentioned directly above or below the hazardous listings.
  • Intrastate Property-Hazardous - $5,000,000; Hazardous substances, as defined in 49 CFR 171.8 transported in cargo tanks, portable tanks or hopper-type vehicles with capacities in excess of 3,500 water gallons; any quantity of Class 1.1, 1.2, or 1.3 explosives; any quantity of Class 2.3 Hazard Zone A; and quantity of Class 6.1 Packing Group I, Hazard Zone A; Class 7 radioactive materials in highway route controlled quantities as defined in 49 CFR 173.455; and Class 2.1 and 2.2 gases in tanks with capacities in excess of 3,500 water gallons.

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G. What form must be filed for proof of insurance?

A Form E (Bodily Injury and Property Damage Certificate Insurance) or a Form G (Uniform Motor Carrier Bodily Injury and Property Damage Surety Bond) must be filed for for-hire intrastate hauling and for motor carriers authorized as a hazardous waste transporter and housemovers.

Your insurance company will complete these forms. They can be faxed to

(573) 522-6708.

 

H. Are there any special insurance requirements for household goods carriers and housemovers?

Yes. Intrastate Household Goods operators and housemovers must file proof of cargo insurance in addition to bodily injury and property damage insurance using one of the following forms submitted by the insurance company:

  • Form H, Uniform Motor Carrier Cargo Certificate of Insurance; or
  • Form J, Uniform Motor Carrier Cargo Surety Bond.

The minimum level of cargo insurance is as follows: Loss or damage to property carried on any one motor vehicle - $2,500, and loss or damage to or aggregate or losses or damages of or to, property occurring at any one time and place - $5,000.

Your insurance company will complete these forms. They can be faxed to

(573) 522-6708.

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I. As an intrastate only carrier, once I am registered is there anything I have to do annually?

Every year intrastate only carriers are required to obtain a regulatory license or credential and pay a fee of $10.00 per vehicle. This credential is valid for the following calendar year January 1 to December 31. There are three types of credentials issued upon payment of the fee.

Stickers - Carriers operating wholly within Missouri are required to display a decal on the door of the vehicle.

The type of credential you will be required to display will depend on the type of authority held and the state of your principal place of business. The state of Missouri has a reciprocity agreement with several states where the interstate fee is waived. Please review the B-1 form for the listing of reciprocity states. If the per vehicle fee has been waived for interstate operations under reciprocity agreements, you must pay the per vehicle fee for operating in intrastate commerce. Only $10.00 per vehicle will be charged for Missouri operations no matter what type of authority is held.

Please review the following table to determine the proper credentials to be displayed.

 

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J.  How do I apply for my annual sticker?

To order stickers, you must submit a credentials request (B-1R Form). This form can be found on the MCS MO Intrastate page.

 

K. Are any special vehicle markings required?

Interstate motor carriers must comply with vheicle identification and marking requirements published in Title 49, Code of Federal Regulations, Part 390.21. Find the federal regulations on the FMCSA website, www.fmcsa.dot.gov.

Carriers operating vehicles in Missouri in both interstate commerce under FMCSA authority and intrastate commerce under a certificate or permit issued by this Agency may comply with FMCSA requirements only and are not required to add any special markings for Missouri.

Vehicles used exclusively in the transportation of interstate exempt commodities must display on both sides of each vehicle operated under its own power, the name or trade name of the motor carrier and the carrier's valid USDOT number.

Motor carriers of passengers in intrastate commerce only operating vehicles having a capacity of twelve (12) passengers or less- excluding the driver - may display on the vehicle's rear bumper, rear window or otherwise on the rear of the vehicle, the carrier's USDOT number preceded by the letters USDOT and followed immediately with the letters "MO" (e.g. USDOT 123456 MO). The marking must be at least two inches (2") in height and must conform to vehicle marking rules established in 7 CSR 265-10.025

Motor carriers of property in intrastate commerce only shall display markings on both sides of each vehicle operated under its own power on the public highways, under a certificate or permit issued by this agency, which states the name or trade name of the motor carrier and the carrier's USDOT number, preceded by the letters "USDOT" and followed by the letters "MO" (e.g. USDOT 123456 MO). These markings shall be in letters and figures in sharp color contrast to the background, and shall be of sizes, shapes, colors and materials which are readily legible during daylight hours from a distance of fifty feet (50') while the vehicle is not in motion and will be in the following form:

 

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L. I am a private carrier hauling only my own goods in and through the state of Missouri. Do I need to register private carriage authority with your state?

Private carriers hauling intrastate do not need to register for Operating Authority.

Private carriers involved in interstate commerce must register under the Unified Carrier Registration program.

 

M. Do I pay sales tax on the purchase of new or used equipment if I hold a registration or authority to operate between points in Missouri only and I am not leased to an interstate carrier?

Common carriers that are authorized by certificate or permit to operate as a for-hire intrastate motor carrier are exempt from certain sales tax obligations.  Contact the Missouri Department of Revenue for more information.

N. Do I pay sales tax on the purchase of new or used equipment if I have interstate authority?

Whether tax is due depends on the situation.

No Missouri sales or use tax is assessed on commercial motor vehicles licensed at a gross weight of 24,000 lbs or more, nor on trailers used by a common carrier.

To qualify for the tax exemption on the purchase of a motor vehicle or trailer, the following requirements must be met:

  1. You must be certified as a common carrier by the U.S. Department of Transportation or the Missouri DOT;
  2. The effective date of your authority to operate must pre-date the purchase date of the vehicle or trailer;
  3. The vehicle must be licensed for a gross weight of 24,000 pounds or more, or, if the vehicle is a commercial bus involved in interstate commerce, it must be licensed to carry at least eight or more passengers; and,
  4. If the motor vehicle/trailer is owned by a common carrier, the owner must present a copy of the authority to operate at the time application for title is made. If the owner is not a common carrier but leases to a common carrier, the owner must present a copy of the lessor's certificate of authority and a copy of the lease agreement.

Contact the Missouri Department of Revenue for more information.

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O. If I trade my vehicle what do I have to do?

The sticker can remain with the vehicle or it can be removed and a replacement sticker requested. In order to replace the sticker, you must complete an affidavit and attach the old, removed sticker to the affidavit. If you have a question about any credential, please call (573) 751-7100.

You can request the affidavit form from MoDOT Motor Carrier Services by calling toll-free 1-866-831-6277 or (573) 751-7100.

 

P. If I wreck a vehicle, can I get a replacement sticker for my vehicle?

If a sticker becomes damaged or worn, a replacement may be obtained by returning as much of the sticker as possible including the serial number portion along with a $1.00 fee. An affidavit form must be completed and returned with the damaged decal to MoDOT Motor Carrier Services.

You can request the affidavit form from MoDOT Motor Carrier Services by calling toll-free 1-866-831-6277 or (573) 751-7100.

 

Q. What types of monies can be sent?

MCS accepts, Western Union wires, EFS checks, Comchecks, company checks, cash and all types of guaranteed monies. You may pay by credit card if you have your password and id for electronic filings.

 

R. To whom should the check be payable?
Department of Revenue.

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Unified Carrier Registration (UCR)

A. Who is subject to UCR? 
Any motor carrier that operates in interstate commerce or operates in the United States - even if they are based in Canada or Mexico - is subject to UCR.  This includes motor carriers for hire, motor private carriers, brokers, freight forwarders and leasing companies.

B. Are Missouri carriers required to file for UCR in other states? 

No. MoDOT is pleased to announce that legislation passed in 2008 that allows us to process these applications for you as your base state.  Applications sent to other states will be returned to you. 

C. How do I file with Missouri? 
You can pay UCR online using MoDOT Carrier Express: www.modot.org/mce

Enter your password and userID to access the system. If you do not have a password or userID, send an e-mail request to contactMCS@modot.mo.gov.

Click Here for instructions to file UCR electronically through MoDOT Carrier Express.

D. Where does MCS get the number of commercial motor vehicles on my renewal form? 

The information is taken from the number of commercial motor vehicles listed on the last MCS-150 form you submitted with the Federal Motor Carrier Safety Administration (FMCSA). Beginning with UCR 2010, the number of commercial motor vehicle power units determines which bracket applies. If this number is incorrect, you must refile an MCS-150 before submitting a UCR form. You can update online at:

www.fmcsa.dot.gov/registration-licensing/online-registration/onlineregdescription.htm.

E. Can Missouri-based carriers, brokers, leasing companies and freight forwarders still register at the national Web site?

Yes. Carriers with Internet access and a credit card or e-check can use either the Missouri site, www.modot.org/mce or www.UCR.in.gov. If using the Indiana site, remember to indicate that your base state is Missouri.

F. What if I've been involved in interstate commerce and never filed UCR?

If you operated in 2007 and/or later and did not participate in UCR, fees are due for those years, too.

G. What are the UCR fees?

The fees for 2011 are:

 

 

Bracket

Number of CMVs owned or operated by exempt or non-exempt motor carrier, motor private carrier or freight forwarder Fee per company for exempt or non-exempt motor carrier, motor private carrier or freight forwarder

Fee per company for broker or leasing company

B1

0-2

$76

$76

B2

3-5

$227

B3

6-20

$452

B4

21-100

$1,576

B5

101-1,000

$7,511

B6

1,001 and more

$73,346

H. What type of payments does Missouri accept?

You may pay by check (made payable to Department of Revenue), e-check (a 60 cent fee is charged by the payment processing company), or a credit or debit card from MasterCard, Discover, American Express or Visa (a convenience fee is charged by the payment processing company). 

I. Will I need to carry a credential or something in the truck? 

No.You are not required to carry any proof of compliance in the vehicle. You can carry the receipt for payment of the fees if you choose.

J. I am out of business and don’t need a USDOT number anymore. Should I file the UCR form?     

No.  Fill out items 1-16 of a new MCS 150 form(see the link above), check the Out of Business box at the top of the form, sign and mail it to:

FMCSA

Attn: USDOT Number Application

1200 New Jersey Avenue SE

Washington, DC 20590.

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Oversize Overweight (OSOW)

A. How can I apply for permits on-line?

If you have an account, you can apply for permits on-line. No more time spent waiting on hold to establish an account, complete the new customer form and  obtain a username and password assigned by Motor Carrier Services. You may pay using Discover, MasterCard or American Express or deposit money into an escrow account by completing the Escrow Deposit Form.  

Minimum system requirements: (See Programs/Oversize Overweight/Minimum System Requirements)

This service allows you to order permits, check your account balance and see all activities in your account. To learn more, ask one of our qualified motor carrier agents when you call to order a permit or call 866-831-6277, or 573-751-7100.

 

B. What is legal in Missouri?

 

Width – 8 feet 6 inches on all Missouri highways.

Height -- 13 feet 6 inches on all Missouri highways. The exceptions are on interstates, the designated and primary highway system or within 10 air miles of these where the legal height is 14 feet.

Weight -- 80,000 lbs. (40 tons) on Missouri highways. However, there are bridges posted for less than 40 ton on state highways. All bridge load postings must be complied with.

Length -- There is no overall length restriction for a tractor / semi-trailer combination on interstate and the designated highway system or within 10 air miles of these. However, in a tractor / semi-trailer combination, the trailer including load cannot exceed 53 feet.

When more than 10 miles from interstate or designated highway system, a tractor/semi-trailer combination may not exceed an overall length of 60 feet. Legal length for single unit is 45 feet.

 C. . What is the maximum size and weight Missouri will routinely permit?**

 

Width:

16 feet

Height:

16 feet

Length:

150 feet overall length - 60 feet single unit

 

AXLES

MAXIMUM WEIGHT

Tandem weight

  46,000 lbs

Quadrum weight

  72,000 lbs

5 axles (1-2-2)

104,000 lbs

6 axles (less than 51’)

112,000 lbs

6 axles  (1-2-3)

120,000 lbs

6 axles  (1-2-2-1) (greater than 65')

120,000 lbs

7 axles (1-2-4) (alt configuration)

130,000 lbs

7 axles (1-3-3)

132,000 lbs

7 axles (1-2-3-1 & 1-3-2-1)

138,000 lbs

7 axles (1-2-2-2)

150,000 lbs

8 axles (1-3-4)

144,000 lbs

8 axles (all other configurations)

160,000 lbs

9 axles (1-4-4)

156,000 lbs

9 axles (other configurations)

160,000 lbs

10, 11 and 12 axles

160,000 lbs

 

**Limited to physical width restrictions and/or height of underpasses and bridge rating capacity.**

 D. How can I obtain a Missouri permit?

Permits may be obtained on-line, by telephone, mail or in person by visiting the Central office in Jefferson City or one of our 6 Regional Offices listed below. Faxed applications will NOT be accepted.

Central Office:

1320 Creek Trail Dr., Jefferson City, MO
800-877-8499 or 573-751-7100

Northwest:

3602 N. Belt Highway, St. Joseph, MO 64502
816-387-2350

Northeast:

Highway 61 South, Hannibal, MO 63401
573-248-2490

Kansas City:

600 Northeast Colbern Road, Lee's Summit, MO 64064-8002
816-622-6500

St. Louis:

MoDOT Transportation Management Center
14301 South Outer 40 Road, Town and Country, MO 63017
314-340-4100

Southwest:

3025 E Kearney, Springfield, MO 65801
417-895-7600

Southeast:

201 North Main Street, Sikeston, MO 63801
573-472-5333

E. What is considered a superload in Missouri?

Width:

Over 16 feet

Height:

Over 16 feet

Length:

Over 150 feet overall length

Weight:

Over 160,000 lbs. gross

F. What is the procedure for obtaining a superload?

Missouri requires on-line, faxed or mailed superload application and the permits are only issued through the Central Office. Turnaround time is approximately two weeks. Once the application is received in the MCS Office, a structure analysis and feasibility study is done to ensure that bridges and roadways can withstand the load capacity before issuance.

 

G. When can I travel?

For overdimension loads, travel is limited to one-half hour before sunrise to on-half hour after sunset.  Continuous movement is allowed for loads that are only overweight. Additional curfews apply in the Lake of the Ozark and Branson areas and Kansas City and St. Louis areas.  Movement is further restricted for loads exceeding certain dimensions.  Refer to the complete regulations for details.

 

H. When do I need an escort?

For routine moves, no escort is required for loads up to and including 12’4” in width.  One escort is required on the interstate and designated route system for loads over 12’4” to 14’ wide.  This escort shall be in the rear on dual-lane, divided, or multi-lane pavement and in the front on two-lane pavement.  Travel on routes off interstate and designated route system requires one front and one rear escort.  One rear escort is required on the interstate and other divided highways for loads over 14’ and up to 16’ wide.  One front and one rear escort required on all multi-lane undivided and two-lane highways.  A rear escort is required when the vehicle and load length exceed 90’ for a combination unit on all highways except divided highways. A height detection vehicle is required to precede overheight loads exceeding 15’6”. 

 

I. How much does a permit cost and how can I pay for it?

Single Trip – legal weight

$15.00

Single Trip – overweight

$15.00 plus $20.00 for each ten thousand pounds in excess of legal gross weight

Single Trip in excess of 16’ wide, 16’ high or 150’ long

$15.00 plus $250.00 movement feasibility fee

Single Trip in excess of 160,000 lbs gross weight

$15.00 plus $20.00 for each ten thousand pounds in excess of legal gross weight plus bridge and roadway analysis fee of $425.00 for each permit for moves from 0-50 miles in length; $625.00 for 51-200 miles; $925 for over 200 miles

Annual Blanket – single commodity

$128.00

Annual Blanket – well drillers & concrete pump trucks

$300.00

Annual Blanket – multiple commodity

$400.00

Annual Blanket – emergency response

$624.00

All Annual Blanket permit fees are prorated quarterly

 

 

 

 

Acceptable payment is cash, postal and telegraphic money orders, personal, company, certified cashier’s checks, MasterCard, Visa, Discover, American Express and electronic funds.

 

 

J. What type of Annual Blanket Permits are available?

Blanket Permits are available for up to and including 12’4” in width and 150’ in overall length depending on commodity being hauled. 

 

Available legal weight blankets are as follows:

 

Mobile Home

Construction Equipment

Pipes

Poles

Beams

Implement of Husbandry

Hay

Multiple Commodity

Farm Implement

Poles (Utility Co. / Coops, etc)

Missouri National Guard

Like Object (i.e. boat, trusses, portable buildings)

100 Mile Radius – for Farmers and Farm Implement Dealers – up to 14’6” wide

LCV – Longer Combination Vehicle – for travel to and from locations within 20 miles of the western border


OVERWEIGHT BLANKETS

Emergency Response

Concrete Pump Truck

Well Drill Rig

 

                                                                     

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The documents are provided in Acrobat Reader format. Free Acrobat Reader download PDF Icon

 

 
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